Think twice foundation

Conflict of Interest Policy
Introduction

As a Public Safety non-profit organization, public trust in the integrity and independence of the Think Twice Foundation (TTF’s) adherence to high standards for the conduct of its charitable activities is essential. It is also acknowledged and desired that volunteers, employees and others working on behalf of TTF (TTF Representatives) have myriad relationships, interests, and memberships that support and benefit the mission of TTF. However there are times when these multiple relationships may give rise to or give the appearance of an actual or potential conflict of interest. To protect both TTF and TTF Representative, this Policy requires disclosure of relationships by TTF Representatives and resolution of any conflicts by TTF to ensure that actions taken are in the best interest of TTF. This protects TTF’s and TTF Representatives’ decision-making from the appearance of bias or improper influence by individual personal or business interests, family or close associates in TTF.

TTF Representatives

Representatives include, but are not limited to: TTF’s volunteer Board of Directors, Officers, committee members, council members, key employees, certain contracted parties or agents, and other designated individuals in decision-making roles.

Principles

Disclosure: TTF Representatives are to fully disclose financial and non-financial relationships, including their employment, ownership interests, memberships, arrangements, investments and holdings, including those held by family members, as required on the TTF Relationship Disclosure Questionnaire.

  1. Reporting is to occur before appointment or election and annually thereafter. 
  2. An TTF Representative is expected to update his or her Disclosure Questionnaire also whenever any material change occurs in his or her relationships.  
  3. In the course of TTF meetings or activities, the TTF Representative is to disclose any direct or indirect interests in a transaction or decision that potentially could be a conflict of interest

Evaluation: Reporting these personal and other business relationships generally does not prevent an individual from working with or volunteering for the TTF.  TTF will evaluate non-financial and financial relationships for actual or perceived conflicts based on the nature of TTF Representative’s position(s) and scope of decision making authority, the substantiality of the relationships, the pervasiveness of the conflict and whether additional measures are needed to protect the integrity and reputation of the TTF Representative and the TFF.

Resolution: Conflicts may be resolved by having the TTF Representative refrain from deliberating and/or voting on the particular transaction or matter in which he or she has an interest; and otherwise refrain from exerting any influence on TTF to affect a decision. However, other measures may be required by TTF, depending on the nature of and the ability to reasonably manage the conflict. Resolution will be based on the facts and circumstances of each individual situation, but may in some cases require action up to and including the withdrawal of the individual from the conflicting relationship or from the TTF position.

Requirements for Certain Positions

Because of the diversity of TTF’s activities and operations, different volunteer and staff positions in TTF require specific and distinct procedures for addressing conflicts of interest  All procedures must be consistent with applicable law, this Policy and approved by the Conflict of Interest policy as applicable.

Confidentiality

When a volunteer is a director, committee member, or other active participant in another organization, the volunteer will not disclose or use confidential or proprietary information of TTF or otherwise make disclosures that could be injurious or disadvantageous to TTF.